The Record Room is the repository for copies of all legal documents which have been recorded within the County since its creation in 1637. The public has access rights to these documents and are permitted to make searches. The records are available for public inspection between 8:30 a.m. and 4:30 p.m., Monday through Friday. By law, staff cannot conduct a title search, although upon request, the staff will familiarize the public with the indexing method and demonstrate how to use the books and computers.
INDEXING OF CANCELLATIONS
Cancellation of Mortgage
A method whereby a mortgagee acknowledges that a mortgage commitment has been paid in full and the County Clerk is authorized to cancel of record. Cancellation endorsement is submitted on the original recorded document.
Federal Tax Lien
A notice of debt attached to property for UNPAID federal taxes â€“ most often the IRS.
Preparation to Record
Since December 1988, the recording and indexing of all documents has been computerized which has simplified the indexing process and significantly reduced the turnaround time for recording, copying, and returning documents to senders. Electronic images have been available since May 2001. When a document is received, key information is entered into the computer. It is then assigned a reference number, a book and page number, and automatically indexed by proper name. Documents are then microfilmed and copied. The copies are placed in reference books while the originals are sent back to the appropriate parties.
Maps of Essex Countyâ€™s 22 municipalities are filed here along with minor and major subdivisions of property within the County. Paper copies may be obtained for a fee.
Notice of Settlement